Discover how Forma LMS transformed a complex process into a simple, scalable, high-quality digital learning journey.
Company Overview
The LIST Group is a growing company that embraces the challenges of today's working environment. With more than 850 employees and continuous growth, the company set out to modernize its training system and make it more efficient.
The Challenge: Complex Training Organization
Before implementing Forma LMS, the onboarding of new employees posed significant organizational challenges. All training sessions were conducted on a one-to-one basis – partly via Microsoft Teams, partly in person, depending on the participants' location. The geographic distance between locations often meant that trainers had to travel long distances and attend multi-day off-site appointments.
The biggest problems:
- Enormous organizational effort due to individual scheduling
- Repeated delivery of the same training content (e.g., IT environment) to individual employees within just a few days
- Inefficient resource utilization, as new employees didn't all start at the beginning of the month
- Time-consuming annual planning and monthly coordination meetings
With an estimated 10–20 new employees per month, this resulted in considerable administrative effort for the training coordinators.
The Solution: Forma LMS with SAML Integration
The LIST Group chose Forma LMS as their central learning platform. The implementation was remarkably fast and smooth:
Implementation Timeline:
- December 13:First introductory meeting
- March 4:First appointment for LMS setup
- April 1:First participants active in e-learning
- October:Complete SAML and SSO integration finished
The LIST Group primarily uses the LMS for SCORM-based e-learning courses. New employees follow a structured learning path that they typically complete within their first few days on the job. All courses are accessible at any time, ensuring maximum flexibility.
Technical Highlights:
- SAML integration for Single Sign-On (SSO)
- Synchronization with management system and organizational chart
- In-house SCORM content only (with option for external course
- Open course structure without access barriers
Results and Impact
The introduction of Forma LMS brought measurable improvements in several areas:
Quantifiable Successes:
- 124 people completed the new digital onboarding since June
- 47 additional employees already used other available courses
- Annual planning time reduced from 4 hours to just 1 hour
- Monthly training coordination meetings eliminated
Qualitative Improvements:
- Consistent training quality regardless of trainer or timing
- Flexible learning at ones own pace
- Reference materials available at all times
- Significantly reduced administrative workload
Employee Feedback: Consistently Positive
Employee feedback has been positive across the board. New hires find the e-learning courses excellent because they can learn at their own pace, enjoy flexible scheduling, and revisit information at any time. From the start, the company made sure to involve the team assistants responsible for onboarding. The e-learning courses now free them from having to organize in-person training sessions.
Training Efficiency: Quality and Consistency
The content and quality of training remain consistent, even though learners naturally come with different backgrounds and learning preferences. The combination of e-learning and personalized support from colleagues on-site and via the helpdesk effectively balances these differences. The LIST Group is highly satisfied with the results.
Expansion and Future Plans
What started as an IT onboarding solution has quickly evolved into a comprehensive learning platform. The company recently launched its first mandatory training for all existing employees: an AI training course.
Current Status:
- Primary focus: IT environment onboarding for new employees
- Recent addition: AI training for all existing employees
- Course catalog continuously growing
Planned Expansions:
- Additional IT training: Purchasing tool and OneNote
- Spring 2025: Integration of compliance training
- Late 2025: Addition of occupational safety training
- Medium-term: Openness to requests from all company departments
Key Takeaways
The LIST Groups experience with Forma LMS demonstrates several crucial success factors:
- Rapid Implementation:From first contact to productive use in just four months
- Change Management:Early involvement of key stakeholders (team assistants) ensured smooth adjustments
- Scalable Solution:Starting with one use case and systematically expanding to other areas
- Flexibility:Open course access and self-paced learning meet modern workplace requirements
Conclusion
The implementation of Forma LMS has transformed LIST Group’s training landscape. Where complex coordination, travel arrangements, and repetitive sessions were once required, a streamlined, efficient digital platform took over. The combination of time savings, improved training quality, and positive employee feedback makes this a clear success story.
LIST Group’s journey from traditional training methods to a modern LMS shows that with the right platform and implementation strategy, organizations can achieve significant efficiency gains while enhancing the learning experience for their employees. As the company continues to expand its use of the platform, it stands as an excellent example of how learning management systems can evolve alongside organizational needs.
Looking ahead, LIST Group’s systematic approach to expanding its LMS usage—from IT onboarding to compliance and safety training—provides a valuable roadmap for other organizations considering similar digital transformation initiatives.
